01
Video conferencing
Rooms that join calls reliably on the platform you use.
- Microsoft Teams Rooms
- Zoom Rooms
- Cameras and camera tracking
- BYOD collaboration
AV & Collaboration
AV & Collaboration
Boardrooms, conference rooms and huddle spaces designed so any employee can walk in and start a meeting without calling IT.
Creating collaboration experiences, not simply installing screens.
- 01 Video conferencing
- 02 Rooms and spaces
- 03 Displays and presentation
- 04 Audio and control
A meeting room is judged in its first thirty seconds.
If the screen will not wake, the remote participant cannot hear the far end of the table, or nobody can find the right cable, the meeting has already started badly. Most of these problems come from rooms designed around equipment rather than around the people using them.
We design each room from its purpose: how many people, what kinds of meetings, the acoustics and sightlines, and how people will join a call. Then we specify, install, configure and test the system, and we keep the rooms consistent so a user who knows one room knows them all.
What is included
Four areas of work, each designed, delivered and documented to the same standard.
02
Rooms and spaces
Every size of room, designed for how it will be used.
- Boardrooms
- Conference rooms
- Huddle rooms
- Training and town hall spaces
03
Displays and presentation
Clear pictures and simple sharing from any device.
- Professional displays
- Interactive displays
- Wireless presentation
- Digital signage
04
Audio and control
Sound people can hear clearly, and rooms that are easy to operate.
- Microphones and speakers
- Room audio processing
- Room scheduling panels
- Room automation
How we deliver it
Every project follows the XTSURE Assurance Lifecycle. For this service, it runs in four stages.
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Understand the room
Room size, seating, acoustics, lighting, network points and power, along with how the room will be booked and used.
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Design the experience
Display size and position, camera and microphone coverage, control method and platform choice, documented for each room type.
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Install and configure
Mounting, cabling, room accounts, licensing, device management and network configuration for AV traffic.
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Test with real meetings
Calls tested from every seat, audio levels tuned, and a short user guide placed in the room.
What you receive at handover
Documentation is part of the work, not an extra. Every item below is handed over in an organised pack your team can use for years.
- Room design and equipment schedule
- AV line diagrams
- Room account and licensing records
- Audio tuning results
- In-room quick-start guide
- Device inventory for support
Common questions
Something else you want to know? Ask us directly.
Teams Rooms or Zoom Rooms?
Usually whichever platform most of your meetings run on. Both can join the other platform's calls with some limits. If your organisation uses Microsoft 365 heavily, Teams Rooms tends to be the simpler choice to manage.
Can you fix the audio in an existing room?
Often, yes. Poor audio is commonly a microphone placement or room acoustics problem rather than a faulty device. We assess the room and recommend the smallest change that solves it.
Do AV systems need network planning?
Yes. Modern AV devices sit on the network and need the right VLANs, PoE and, for some systems, multicast support. We plan AV and the network together so rooms work reliably.
Related services
Planning a new office, an upgrade, or better support for what you already run?
Tell us what you are working on. We will ask the right questions, look at what exists today, and come back with a clear recommendation.